Organizing is what you do before you do something, so that when you do it, it’s not all mixed up.  – Winnie the Pooh

The maker of some new product contacted me, asking if I’d be willing to review said product in my blog. I wrote back to say that this is not that kind of a blog. It’s a blog for reflection and (hopefully) some inspiration and encouragement.

But I’m breaking that rule today.

One of the things that I see people struggle with is how to get organized. Many of us are leading at least two or three lives at once (work tasks, family tasks, church tasks, home tasks). How can we keep track of all that has to be done, much less do it? We waste a lot of time and generate a lot of frustration just trying to keep track of things.

I kept looking for some magic system. Every year around this time I started prowling the aisles of Office Depot thinking that this year I could find the perfect planner. I flirted with the Getting Things Done (R) system but found it too cumbersome. I really wanted something that was hosted on the web so that I could access it anywhere.

And then I found Todoist. Todoist is a flexible, easy task manager program. It works on Outlook, Mac and Chrome as well as having a mobile app. (I have not yet tried the mobile app.)

Here’s how it works. You create a project. Within that project you can add as many tasks as you need. You can add a due date by the calendar or by typing in things like “tomorrow” or “Wed.” You can also make it a recurring task. For example, I’m writing this today because my “blog task” is labeled “Every Wednesday.” You can easily rearrange the order of your tasks.

One of the nice things is the filter. I can bring up lists of tasks for today, tasks that are overdue or tasks for the next seven days. The basic service is free but with a $30 a year subscription, you can add labels. For example, my labels include things like “publishing,” “counseling,” and “marketing.” You can put as many labels on a task as you want. This way I can bring up a list of what needs to be done today – or I can see what’s on my list for marketing. I can add a task when I think about it – no matter how far into the future it is.

Todoist integrates with iCal and Google calendar. I can bring up iCal on my computer and immediately see not only the appointments I have for today but also the tasks that need to be done. Being a visual person, it really helps me having it all in one place. It was very easy for me to learn.

If you’ve been struggling with keeping track of things you have to do or if you’d just like to be a little more efficient, I highly recommend Todoist.


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